Seating at work: ergonomic selection and adjustment

Health and Safety Executive n Ensure chairs are adjusted to suit the users, for example the seat height and/or backrest position should allow the user to comfortably and safely carry out their work. n Ensure that the backrest is used to support the back and that the worker is not perched on the edge of the seat. n Supply a footrest if workers’ feet cannot touch the ground. n Provide seats with or without armrests, depending on which option is more comfortable for the worker. n Encourage workers to take adequate rest breaks or rotate tasks if the seating or the workstation does not allow for movement. n Change the seating design and/or workstation if, after a risk assessment, one or both are found to be unsuitable or unsafe. n Maintain seating so that it is adequately clean, the upholstery is in good condition and the adjustment mechanisms work properly. 17 Manufacturers and suppliers can take action by ensuring that they supply seating and equipment that is suitably designed and intended for its purpose. They can also provide clear, simple instructions on how the seating can be adjusted and maintained, as well as solutions to common problems associated with the seating design. Individuals with special needs 18 The Workplace (Health, Safety and Welfare) Regulations 1992 (see Appendix 1) require employers to take into account those employees with special needs. The aim should be to avoid employee discomfort and to promote well-being. For example, pregnant workers may require seating that can be adjusted without requiring awkward, bent postures. Workers with back problems or other mobility difficulties may have similar needs. 19 The Disability Discrimination Act 1995 places a duty on employers to make reasonable adjustments to the workplace or employment arrangements so that a disabled person is not at any substantial disadvantage compared with a non- disabled person. This might include considering appropriate seating provision for disabled employees where necessary. Further guidance is given in the DfEE Disability Discrimination Act 1995 Code of Practice for the elimination of discrimination in the field of employment against disabled persons or persons who have had a disability (see Appendix 3). 20 Some people will have particular difficulties in getting out of a chair, they may need a higher than normal seat, which may result in the work surface needing to be raised. Armrests and a forward-tilting seat can also make rising easier. 21 Workers using wheelchairs may need to have the workstation access widened and the height of their workstation modified. 22 Workers who suffer from back, shoulder or neck pain may need a high supportive backrest. Seating at work Page 8 of 22